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Last modified by Anna Paul-Hasenfuss on 19.02.2026
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4 For sharing content within a course, individual **rules** can be set to control **visibility** and **access** to a course element. Advanced users can take advantage of an [[**expert mode**>>doc:LMS._Include Library.Kursseiten.Expertenmodus.WebHome||shape="rect"]] for configuring these rules to depict complex scenarios.
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6 >
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10 A[[ supplementary video>>doc:LMS.Benutzerhandbuch OPAL.Erste Schritte.Ergaenzungsvideos.WebHome]] is available for this function.
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23 == Visibility and access ==
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26 Settings in these two areas have the following basic effects:
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29 |(((
30 **Visibility**
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34 If a content’s **visibility is limited**, i. e. the content is only visible to a specified group, it will not be displayed to users **in the course menu**. However, if the user is a member of the group and thus fulfils the condition for visibility, they can see the course element in the course navigation.
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36 The navigation menu of a course is flexible and may change depending on the time and type of use of the course (received assessments, work in groups).
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38 {{expand title="Course menu example ..."}}
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41 View of a user who does not meet the condition for visibility: The user cannot see the podcast entry in the navigation.
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43 (% class="content-wrapper" %)
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45 [[image:attach:Kurseditor - Sichtbarkeit gruppenabhängig Bsp2_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
46 )))
47 )))
48 |(((
49 View of a user who meets the condition for visibility: The user can see the podcast entry in the navigation.
50 )))|(((
51 (% class="content-wrapper" %)
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53 [[image:attach:Kurseditor - Sichtbarkeit gruppenabhängig Bsp3_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
54 )))
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56 {{/expand}}
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58 )))|(% colspan="1" %)(% colspan="1" %)
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60 (% class="content-wrapper" %)
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62 [[image:attach:Kurseditor - Sichtbarkeit gruppenabhängig Bsp1_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
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65 |(((
66 **Access**
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68 If content is **limited in access**, it will be **visible in the course navigation** (provided that no visibility rule prevents it), but the actual **content will not be displayed to the user**. Instead, they will see a message with relevant access information. In the example, the final test is only available to members of the group **Group1 **who have passed the course element **Task**.
69 )))|(% colspan="1" %)(% colspan="1" %)
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71 (% class="content-wrapper" %)
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73 [[image:attach:Kursrun - Zugang beschränkt Bsp_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
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76
77 == ==
78
79
80 == Correlation between visibility and access ==
81
82
83 === Date-dependent configuration ===
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85 The following figure shows how the date-dependent configurations of visibility and access interact. In the upper part of the figure, no settings have been adjusted. Visibility and access are thus not limited. In the lower part of the figure, different times were selected for visibility and access. For the period in which the course element is visible in the menu and its content is not accessible, a notification, instead of the course element content, can be displayed to the user.
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88 [[image:attach:Grafik - Sichtbarkeit und Zugang_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
89
90 === ===
91
92 === Group-dependent configuration ===
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95 This figure shows the group-dependent visibility and access configuration. In the upper part of the figure, no input has been made. All course participants can thus see the course element link and access its content – regardless of whether or not they are in a learning group. In the lower part of the figure, this only applies to the groups "red" and "green".
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98 [[image:attach:Grafik - gruppenabhängige Konfiguration _en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
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100 {{info title="Default setting"}}
101 If no additional settings are configured, the content of a course element will be visible by default to all users of the user group specified with the publication status after publishing the course. For example, if a course is published with the status BAR (all registered users), all content of the course will be visible to all users who can log on to this system.
102 {{/info}}
103
104 {{tip}}
105 Through the **limitation of access**, it is possible to provide the learners with an overview of the course content and the conditions under which the content can be accessed (e. g. from a given date, after enrolling in a group, or after passing a test).
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107 A **limitation of the visibility** of content is, for example, useful if you aim to offer different course content to different groups of users.
108 {{/tip}}
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110 {{info title="Note"}}
111 Please note that it is not useful to limit the visibility more than the access because the content of an invisible course element is not accessible anyway.
112 {{/info}}
113
114 == ==
115
116
117 == Create or change visibility and access rules ==
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121 |(((
122 The settings for both visibility and access can be configured in the **course editor**.
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124 In addition to the **Title and description** tab, the course itself and any course element type include the tabs **Visibility** and **Access**.
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126 (% class="content-wrapper" %)
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128 [[image:attach:Kurseditor - Tab Sichtbarkeit und Zugang_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
129 )))
130 )))
131
132 The following **attributes **are available in the system to set visibility and access rules in the course editor:
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134 {{expand title="General attributes ..."}}
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136
137 |
138
139 |**General configuration options**|**Description**|(% colspan="1" %)
140 |**Apply rules also for author, owner and tutor**|This option does not become visible until one of the other options has been selected. If you activate the checkbox, the same access rules which apply to users will also be valid for tutors and course administrators.|(% colspan="1" %)(((
141 [[image:https://www.bps-system.de/help/download/attachments/6922042/Kurseditor-Tab%20Sichtbarkeit%20und%20Zugang%20Besitzer_en.png?version=1&modificationDate=1648619130377&api=v2||alt="Apply rules also for author, owner and tutor" width="400"]]
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143 |**Blocked for learners**|If you mark the checkbox, the area or functional section will only be visible or accessible to supervisors and administrators of the course. Registered learners and non-registered guests do not see the element or have no access to the content.|(% colspan="1" %)(((
144 [[image:https://www.bps-system.de/help/download/attachments/6922042/Kurseditor-Tab%20Sichtbarkeit%20und%20Zugang%20Lernende%20gesperrt_en.png?version=1&modificationDate=1648619129773&api=v2||alt="Block access or visibility for learners"]]
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146 |**Depending on assessment**|Here, you will find all assessable course elements. These include, for example, the elements test, assessment, task, or structure. (((
147 If you select the option **//Check for "passed"//**, you will be able to choose a course element from the input field **//Course element//**, which the user must have passed as a prerequisite to accessing this course element.
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149 If you select the option **//Check score//**, you can indicate a number of points in the input field "Passing score", which have to be achieved in order to be able to access the course element.
150 )))|(% colspan="1" %)(((
151 [[image:https://www.bps-system.de/help/download/attachments/6922042/Kurseditor-Tab%20Sichtbarkeit%20und%20Zugang%20bewertungsabh%C3%A4ngig_en.png?version=1&modificationDate=1648619130302&api=v2||alt="Set access or visibility rights depending on assessments" width="400"]]
152 )))
153 |(% colspan="1" %)**Depending on attribute**|(% colspan="1" %)(((
154 Whether or not this option is displayed is system-dependent. You can use it to set visibility or access privileges according to user attributes. Only users who meet the predefined conditions will see the course element or have access to its content. If you want to use several attributes, you need to link them with one of the operators (AND/OR) above the attribute list.
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156 The following comparison operators can be used depending on the selected attribute:
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159 * "contains the value"
160 * "does not contain value"
161 * "has exactly the value"
162 * "does not have value"
163 * "starts with value"
164 * "ends with value"
165 * "greater than" (>)
166 * "less than" (<)
167 * "greater than/equals" (<=)
168 * "less than/equals" (>=)
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170 See the Overview of [[OPAL-Shibboleth attributes page>>doc:LMS.Benutzerhandbuch OPAL.Administration.OPAL Shibboleth Attribute.WebHome]] for a list of attributes available for selected institutions.
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172 OPAL School authors can use the Main school attribute to restrict course access to their own school. An example can be found on the [[Publish course only for users of one/my school>>doc:]] help page.
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174 The verification of the created attribute rules is not case-sensitive to the specified values. That means, for example, if your access rule reads //"Study group" attribute contains the value "Law"//, the actual verification will be done with the word "law" in lowercase. As a result, the course element will be accessible both to users in the "Law" and to users in the "Family law" study group alike.
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179 [[image:https://www.bps-system.de/help/download/attachments/6922042/Kurseditor-Tab%20Sichtbarkeit%20und%20Zugang%20attributsabh%C3%A4ngig_en.png?version=1&modificationDate=1648619130451&api=v2||alt="Set access or visibility rights depending on attributes" width="400"]]
180 )))
181 |**Depending on date**|Mark this checkbox to specify a particular access time. You can set individual dates or date ranges by filling in only one or both input fields respectively. You can also create or delete dates via the + and - buttons.|(% colspan="1" %)(((
182 [[image:https://www.bps-system.de/help/download/attachments/6922042/Kurseditor-Tab%20Sichtbarkeit%20und%20Zugang%20datumsabh%C3%A4ngig_en.png?version=1&modificationDate=1648619130233&api=v2||alt="Set access or visibility rights depending on dates" width="400"]]
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184 |**Depending on group**|(((
185 Select this checkbox to restrict the accessibility of the course element to learning groups or learning areas. You can then select existing groups and areas or create new ones.
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187 If you set restrictions with the configuration option "depending on group", the corresponding course element will be restricted for all **non-members** of the group. This includes, for example, users who have not yet confirmed the group invitation or who are on the waiting list for a group. Such users cannot yet see or access the restricted course element.
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191 [[image:https://www.bps-system.de/help/download/attachments/6922042/Kurseditor-Tab%20Sichtbarkeit%20und%20Zugang%20gruppenabh%C3%A4ngig_en.png?version=1&modificationDate=1648619130108&api=v2||alt="Set access or visibility rights depending on groups" width="400"]]
192 )))
193 |**Display expert mode**|Click on the button **//Display expert mode //**to open an input field, which allows you to perform a more complex configuration according to your needs. For more detailed information about the expert mode, see the help page [[Publishing within courses (expert mode)>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.Freigabe von Kursen und Kursinhalten.Expertenmodus zur Freigabe innerhalb von Kursen.WebHome]].|(% colspan="1" %)(((
194 [[image:https://www.bps-system.de/help/download/attachments/6922042/Kurseditor-Tab%20Sichtbarkeit%20und%20Zugang%20Expertenmodus_en.png?version=1&modificationDate=1648619130176&api=v2||alt="Set access or visibility rights in the expert mode"]]
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196 |(% colspan="1" %)**Only blocked for guests**|(% colspan="1" %)(((
197 If this checkbox is selected, the element or function is only available to registered learners, supervisors and administrators of the course.
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199 This checkbox is only necessary if you still want to block individual course modules or functional sections for guests in an otherwise public course (publication status [[image:https://www.bps-system.de/help/download/attachments/6922042/Icon_BARG.png?version=1&modificationDate=1648619129684&api=v2||alt="Icon_BARG.png"]] "Public - Visible to everyone" or BARG) and only make them accessible to registered users.
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201 If your course has the publication status [[image:https://www.bps-system.de/help/download/attachments/6922042/Icon_BAR.png?version=1&modificationDate=1648619129662&api=v2||alt="Icon_BAR.png"]] "Public - for registered users", non-registered users (= guests) generally have no access to the course.
202 )))|(% colspan="1" %)(((
203 [[image:https://www.bps-system.de/help/download/thumbnails/6922042/Kurseditor-Tab%20Sichtbarkeit%20und%20Zugang%20G%C3%A4ste%20gesperrt_en.png?version=1&modificationDate=1648619129743&api=v2||height="29"]]
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205 |(% colspan="1" %)**Password**|(% colspan="1" %)This option is only available in the area **//Access// **and can either be applied to the whole course or a structural element of the course. Enter the desired password, which users will need to use in order to gain access to the course content, in the text field.|(% colspan="1" %)(((
206 [[image:https://www.bps-system.de/help/download/attachments/6922042/Kurseditor-Tab%20Sichtbarkeit%20und%20Zugang%20Passwort_en.png?version=1&modificationDate=1648619130026&api=v2||alt="Set access or visibility rights depending on passwords" width="400"]]
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209 |
210 {{/expand}}
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212 {{expand title="Special attributes for access rights of individual course elements ..."}}
213 **Access rights of individual course elements**
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216 For individual course element types, there are further attributes which can be used to regulate **access **to **editing rights **for course participants.
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218 The following editing rights can be restricted or extended using the general configuration attributes (depending on date, group, etc.):
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220 |(((
221 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Aufgabe.png?version=1&modificationDate=1685527377801&api=v2||width="20"]]
222 )))|Task|(((
223 * Assignment
224 * Edit task folder 
225 * Drop box - Delete own solutions
226 * Drop box 
227 * Return box
228 * Assessment
229 * Sample solution
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231 |(((
232 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Blog.png?version=1&modificationDate=1685527377731&api=v2||width="20"]]
233 )))|Blog|(((
234 * Read 
235 * Read and write
236 * Moderate
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239 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Dateidiskussion.png?version=1&modificationDate=1685527377557&api=v2||width="20"]]
240 )))|File Dialogue|(((
241 * Only file download / read in the forum 
242 * File up- and download/ read and write in the forum
243 * Edit or delete files / Moderate in the forum
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245 |(((
246 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Forum.png?version=1&modificationDate=1685527377427&api=v2||width="20"]]
247 )))|Forum|(((
248 * Read 
249 * Read and write
250 * Moderate
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252 |(((
253 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Kalender.png?version=1&modificationDate=1685527377302&api=v2||width="20"]]
254 )))|Calendar|(((
255 * Read 
256 * Add and edit dates
257 )))
258 |(% colspan="1" %)(((
259 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Linkliste.png?version=1&modificationDate=1685527377120&api=v2||width="20"]]
260 )))|(% colspan="1" %)Link List|(% colspan="1" %)(((
261 * Display 
262 * Display and add
263 * Display, edit, and delete
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265 |(% colspan="1" %)(((
266 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Literaturverzeichnis.png?version=1&modificationDate=1685527377080&api=v2||width="20"]]
267 )))|(% colspan="1" %)Bibliography|(% colspan="1" %)(((
268 * Display 
269 * Display and edit
270 )))
271 |(% colspan="1" %)(((
272 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Mitteilung.png?version=1&modificationDate=1685527376954&api=v2||width="20"]]
273 )))|(% colspan="1" %)Messages|(% colspan="1" %)(((
274 * Read
275 * Write
276 * Manage
277 )))
278 |(% colspan="1" %)(((
279 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Ordner.png?version=1&modificationDate=1685527376896&api=v2||width="20"]]
280 )))|(% colspan="1" %)Folder|(% colspan="1" %)(((
281 * Download
282 * Upload
283 * Delete
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285 |(% colspan="1" %)(((
286 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Podcast.png?version=1&modificationDate=1685527376851&api=v2||width="20"]]
287 )))|(% colspan="1" %)Podcast|(% colspan="1" %)(((
288 * Read 
289 * Read and write
290 * Moderate
291 )))
292 |(% colspan="1" %)(((
293 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Seite.png?version=1&modificationDate=1685527376672&api=v2||width="20"]]
294 )))|(% colspan="1" %)Page|(% colspan="1" %)(((
295 * Display 
296 * Display and edit
297 )))
298 |(% colspan="1" %)(((
299 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Steckbrief.png?version=1&modificationDate=1685527376622&api=v2||width="20"]]
300 )))|(% colspan="1" %)Profile|(% colspan="1" %)(((
301 * Display
302 * Add
303 )))
304 |(% colspan="1" %)(((
305 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Test.png?version=1&modificationDate=1685527376485&api=v2||width="20"]]
306 )))|(% colspan="1" %)Test|(% colspan="1" %)(((
307 Configurable in the tab **//Visibility// **:
308
309 * Conduct test
310 * View assessment
311 * View results
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313 |(% colspan="1" %)(((
314 [[image:https://www.bps-system.de/help/download/thumbnails/102368089/KB_Wiki.png?version=1&modificationDate=1685527376334&api=v2||width="20"]]
315 )))|(% colspan="1" %)Wiki|(% colspan="1" %)(((
316 * Read 
317 * Add and edit articles
318 )))
319 {{/expand}}
320
321 Advanced users can take advantage of an [[**expert mode**>>doc:LMS._Include Library.Kursseiten.Expertenmodus.WebHome||shape="rect"]] for configuring these rules to depict complex scenarios.
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