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Wiki source code of Sammelmappen

Last modified by Carina Enke on 23.07.2026
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1 {{section}}
2 {{column width="60%"}}
3 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Sammelmappe.png||data-xwiki-image-style="img-icon" height="42" width="39"]]
4
5 The collaborative folder is an integral part of the ePortfolio and allows for the compilation and organisation of collected artefacts. The folder can be flexibly structured with areas and pages.
6 {{/column}}
7
8 {{column width="30%"}}
9 {{panel title="Content"}}
10 {{toc depth="2" start="2"/}}
11 {{/panel}}
12 {{/column}}
13 {{/section}}
14
15 == Create collaborative folder ==
16
17 To create a collaborative folder, proceed as follows:
18
19 (% class="wrapped" %)
20 |(((
21 Open the tab **Teach & Learn**.
22 )))|(% rowspan="2" %)(% rowspan="2" %)
23 (((
24 (% class="content-wrapper" %)
25 (((
26 [[image:attach:ePortfolio - Ressourcen erstellen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
27 )))
28 )))
29 |(((
30 Click on the menu item **My ePortfolio** and select the option **Create collaborative folder**.
31 )))
32 |(((
33 The dialogue window **Create new collaborative folder** opens.
34 )))|(% rowspan="4" %)(% rowspan="4" %)
35 (((
36 (% class="content-wrapper" %)
37 (((
38 [[image:attach:ePortfolio - Sammelmappe anlegen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
39 )))
40 )))
41 |(((
42 In the first step, enter a **title** and optionally a **description**.
43 )))
44 |(% colspan="1" %)(% colspan="1" %)
45 (((
46 Select the **Finish** button to create an empty folder.
47 )))
48 |(% colspan="1" %)(% colspan="1" %)
49 (((
50 Click on the **Use template for collaborative folder** button to use a preconfigured basic structure within the folder.
51 )))
52 |(% colspan="1" %)(% colspan="1" %)
53 (((
54 (% class="content-wrapper" %)
55 (((
56 The dialogue proceeds to the next tab. Here you will be shown all of the available collaborative folder templates. Select the desired template with [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Plus.png||data-xwiki-image-style="img-icon"]].
57
58 Y(% style="letter-spacing:0.0px" %)ou can filter existing templates with the **My templates** or **All templates** tabs, or search for a template using the search box.
59 )))
60 )))|(% colspan="1" %)(% colspan="1" %)
61 (((
62 (% class="content-wrapper" %)
63 (((
64 [[image:attach:ePortfolio - Vorlage zur Sammelmappe auswählen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
65 )))
66 )))
67
68
69
70
71 == Open collaborative folder ==
72
73 (% class="wrapped" %)
74 |(((
75 Open the tab **Teach & Learn**.
76 )))|(% rowspan="4" %)(% rowspan="4" %)
77 (((
78 (% class="content-wrapper" %)
79 (((
80 [[image:attach:ePortfolio - Sammelmappe anzeigen Vorschauansicht_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
81 )))
82 )))
83 |(((
84 In the left navigation menu, select the entry **Collaborative folders** from the section **My ePortfolio**.
85 )))
86 |(((
87 (% class="content-wrapper" %)
88 (((
89 All collaborative folders you have access to will be displayed. In the example, the display mode is set to preview.
90
91 To switch the table view, you will find help at [[Switch view>>doc:LMS._Include Library.Tabellenfunktionen.Tabellenansicht aendern.WebHome]].
92
93
94 )))
95 )))
96 |(% colspan="1" %)(% colspan="1" %)
97 (((
98 To open a collaborative folder, click on its title.
99 )))
100
101
102
103
104 == Release collaborative folder ==
105
106 Collaborative folders are visible by default only to the owner. However, with the function **Customise release**, you can also share your collaborative folders with other users and define a release period.
107
108 **Release rules** allow you to share collaborative folders with specific learning platform users, groups or even external users. You can add any number of release rules and delete them at any time using the recycle bin button.
109
110 To define release rules, proceed as follows:
111
112 (% class="wrapped" %)
113 |(((
114 Open the tab **Teach & Learn**. In the left navigation menu, select the entry **Collaborative folders** from the section **My ePortfolio**.
115
116 Select the respective collaborative folder and click on the gear icon [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Rädchen.png||data-xwiki-image-style="img-icon"]]
117
118 Then click on **Customise release**.
119 )))|[[image:ePortfolio - Sammelmappe anzeigen Vorschauansicht_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
120 |(((
121 A window opens in which you can configure a first release rule. For more rules, click on **New release rule**.
122
123 You have the following configuration options to define the **type of release**:
124
125 (% class="wrapped" %)
126 |=(% style="margin-left: 60.0px;" %)(% style="margin-left: 60.0px;" %)
127 (((
128 Type of release
129 )))|=(((
130 Description
131 )))
132 |(((
133 **Selected users**
134 )))|(((
135 You can select **individual registered users** by entering their names in the field with the **+**. Start the search by entering their first and last name or full email address. Please note that it is possible to assign a rule to multiple users, which is why you do not have to define a new rule for each and every user.
136 )))
137 |(((
138 **Selected groups**
139 )))|(((
140 You can share the collaborative folder with **specific groups**. However, folders can only be shared with groups, in which you participate as a member or owner. The selection works in the same way as for users.
141 )))
142 |(((
143 **Link**
144 )))|(((
145 You can grant users access to your collaborative folder via a link. To do this, enter the full email address and optionally the first and last name of the user. Then copy the link and send it. Using this release option, you can also allow non-registered users to view the collaborative folder.
146 )))
147 )))|(% rowspan="3" %)(% rowspan="5" %)
148 (((
149 (% class="content-wrapper" %)
150 (((
151 [[image:attach:ePortfolio - Freigabe einer Sammelmappe anpassen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
152 )))
153 )))
154 |(% colspan="1" %)(% colspan="1" %)
155 (((
156 In addition, you can use the **Send invitation** button to send an automatic notification to the configured users of the release rule. These users will then receive an email with the link to the collaborative folder to the email address they have provided.
157 )))
158 |(% colspan="1" %)(% colspan="1" %)
159 (((
160 Click on **Save** to confirm the release rule.
161 )))
162
163
164
165
166 == Copy collaborative folder ==
167
168 To copy a collaborative folder, proceed as follows:
169
170 (% class="wrapped" %)
171 |(((
172 (% class="content-wrapper" %)
173 (((
174 Open the section My ePortfolio>Collaborative folders in preview mode. Click on the gear icon [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Rädchen.png||data-xwiki-image-style="img-icon"]]in the upper right corner of the desired collaborative folder.
175 )))
176 )))|(% rowspan="2" %)(% rowspan="2" %)
177 (((
178 (% class="content-wrapper" %)
179 (((
180 [[image:attach:ePortfolio - Sammelmappe Funktionen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
181 )))
182 )))
183 |(((
184 Select the entry **Copy**.
185 )))
186 |(((
187 A dialogue window opens in which you can enter a title and description for the copy. Then choose whether the folder should be copied with artefacts (content) or whether only its structure should be adopted.
188 )))|(% rowspan="3" %)(% rowspan="3" %)
189 (((
190 (% class="content-wrapper" %)
191 (((
192 [[image:attach:ePortfolio - Sammelmappe kopieren_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
193 )))
194 )))
195 |(((
196 Select the desired option.
197 )))
198 |(% colspan="1" %)(% colspan="1" %)
199 (((
200 The copied collaborative folder will be displayed in the overview.
201 )))
202
203
204
205
206 == Delete collaborative folder ==
207
208 To delete a collaborative folder, proceed as follows:
209
210 (% class="wrapped" %)
211 |(((
212 (% class="content-wrapper" %)
213 (((
214 Open the section My ePortfolio>Collaborative folders in preview mode. Click on the gear icon [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Rädchen.png||data-xwiki-image-style="img-icon"]]in the upper right corner of the desired collaborative folder.
215 )))
216 )))|(% rowspan="3" %)(% rowspan="3" %)
217 (((
218 (% class="content-wrapper" %)
219 (((
220 [[image:attach:ePortfolio - Sammelmappe Funktion löschen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
221 )))
222 )))
223 |(((
224 Select the entry **Delete**.
225 )))
226 |(((
227 Confirm the dialogue with **Delete**.
228 )))
229
230 {{info}}
231 If you have activated the table view, the collection functions **Delete** and **Copy** will be available to you. Just mark the checkboxes in front of the collaborative folders you wish to delete or copy and select the corresponding icon from the upper menu bar.
232
233 [[image:attach:ePortfolio - Sammelmappe Tabellenfunktionen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
234 {{/info}}
235
236 {{note title="Attention"}}
237 If you delete a collaborative folder with linked artefacts, only the links will be deleted, but not the artefacts.
238 {{/note}}
239
240 {{id name="add artefact to map"/}}
241
242
243 == Add artefacts to collaborative folder ==
244
245 You have two options to add an artefact to a collaborative folder:
246
247
248 === Adding artefacts in the new user interface ===
249
250 To assign an artefact to a collaborative folder, proceed as follows:
251
252 (% class="wrapped" %)
253 |(((
254 Open the collaborative folder by clicking on its title.
255 )))|(% rowspan="4" %)(% rowspan="4" %)
256 (((
257 (% class="content-wrapper" %)
258 (((
259 [[image:attach:ePortfolio - Sammelmappe editieren_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
260 )))
261 )))
262 |(((
263 Select a collaborative folder page from the navigation bar on the left.
264 )))
265 |(((
266 (% class="content-wrapper" %)
267 (((
268 Select the **Create** button to [[create a new artefact>>doc:LMS.Benutzerhandbuch OPAL.Lernen.ePortfolio.Artefakte.WebHome||shape="rect"]] and assign it to the folder.
269 )))
270 )))
271 |(% colspan="1" %)(% colspan="1" %)
272 (((
273 (% class="content-wrapper" %)
274 (((
275 Click on **Link to artefact** [[image:attach:LMS.Lernen.ePortfolio.Sammelmappen.Icons.WebHome@Icon_Link intern.png]]to reference an existing artefact in the collaborative folder.
276 )))
277 )))
278
279
280
281
282 === Adding artefacts to collaborative folders in the editing mode ===
283
284 (% class="wrapped" %)
285 |(((
286 Open the collaborative folder you wish to edit by clicking on its title.
287 )))|(% rowspan="2" %)(% rowspan="2" %)
288 (((
289 (% class="content-wrapper" %)
290 (((
291 [[image:attach:ePortfolio - Sammelmappe Editiermodus öffnen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
292 )))
293 )))
294 |(((
295 Select the pencil icon from the menu at the top of the page (**open editor**).
296 )))
297 |(((
298 A menu with the structure of the collaborative folder appears on the left.
299 )))|(% rowspan="4" %)(% rowspan="4" %)
300 (((
301 (% class="content-wrapper" %)
302 (((
303 [[image:attach:ePortfolio - Editoransicht Sammelmappe_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
304 )))
305 )))
306 |(((
307 Here you can adjust the title or the description of the folder as well as the individual pages.
308 )))
309 |(% colspan="1" %)(% colspan="1" %)
310 (((
311 Select a page.
312 )))
313 |(% colspan="1" %)(% colspan="1" %)
314 (((
315 (% class="content-wrapper" %)
316 (((
317 Now you can add a structural element and link or create an artefact.
318
319 (% class="wrapped" %)
320 |(% colspan="1" style="width:107px" %)(% colspan="1" %)
321 (((
322 (% class="content-wrapper" %)
323 (((
324 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Strukturelement-hinzufügen.png||data-xwiki-image-style="img-icon"]]
325 )))
326 )))|(% style="width:146px" %)(((
327 **Add structural element**
328 )))|(% style="width:762px" %)(((
329 Another structural node will be added to the page. You can enter a title and description.
330 )))
331 |(% colspan="1" style="width:107px" %)(% colspan="1" %)
332 (((
333 (% class="content-wrapper" %)
334 (((
335 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Artefakt verlinken.png||data-xwiki-image-style="img-icon"]]
336 )))
337 )))|(% style="width:146px" %)(((
338 **Link artefact**
339 )))|(% style="width:762px" %)(((
340 Pick an existing artefact and click on **Select**.
341 )))
342 |(% colspan="1" style="width:107px" %)(% colspan="1" %)
343 (((
344 (% class="content-wrapper" %)
345 (((
346
347 )))
348
349
350 )))|(% colspan="1" style="width:146px" %)(% colspan="1" %)
351 (((
352 **Add artefact**
353 )))|(% colspan="1" style="width:762px" %)(% colspan="1" %)
354 (((
355 Click on **Add artefact** in the upper right corner. A window opens in which you can select the artefact type. For more information, see the help page [[Artefacts>>doc:LMS.Benutzerhandbuch OPAL.Lernen.ePortfolio.Artefakte.WebHome]].
356 )))
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